Overview
As a personal assistant, you will be responsible for organizing MD’s calendar, scheduling meetings, leading agile
teams to deliver high-quality projects on time and within budget. Your role will involve coordinating with cross
functional teams, facilitating agile ceremonies, and ensuring the successful implementation of project goals. Key
responsibilities include:
• Schedule meetings and manage calendars.
• Answer phone calls, respond to emails and take messages.
• Take accurate and comprehensive minutes of meetings.
• Help with daily time management.
• Run errands as requested.
• Plan travel, including flights, accommodation and ground transportation.
• Coordinate events and speaking engagements.
• Draft correspondence such as emails and letters.
• Assisting in the planning, scheduling, and tracking of project activities.
• Coordinating project meetings, including preparing agendas and taking minutes.
• Monitoring project progress and updating project plans and schedules.
• Ensuring that project documentation is complete, current, and appropriately stored.
• Communicating project status and updates to stakeholders.
• Identifying and resolving project issues and risks.
• Supporting the project team with administrative tasks and logistics.
• Assisting in the preparation of project reports and presentations.
• Maintaining effective communication and collaboration within the project team.
Required Skills and Qualifications
To excel in this role, you should have a strong background in project management and agile methodologies. We
are looking for candidates who possess:
• A Bachelor’s Degree in Business Administration, or a related field.
• At least 3 years of experience as a personal assistant or a similar role.
• Strong understanding of project management principles and methodologies.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft tools.
• Ability to work effectively in a fast-paced and dynamic environment.
• Strong problem-solving and decision-making skills.
• Ability to work independently and as part of a team.
